KPSC Wildfire Assistance Programs Launched

A message from Frank Hurtarte, senior vice president, Human Resources, Kaiser Permanente Southern California Health Plan and Hospitals, and Annie Russell, RN, chief operating officer, Southern California Permanente Medical Group, with an update on the Southern California wildfires:

The Tick Fire has impacted the majority of the Santa Clarita Valley, and many mandatory evacuations are in effect. We want to remind our Southern California employees and physicians who have been affected by the fire that they have access to Kaiser Permanente’s assistance and support programs. This help also applies to all KPIT and Program Offices employees who sit in this Region.

Below are the details and links to documents connected with Kaiser Permanente’s Disaster Assistance Programs. The links to the assistance information and forms are posted on KPSCALFYI.org, a website that is accessible from any internet-connected phone, tablet, or computer. Please bookmark this location and check back for updates.

Short-Term Emergency Support and Resources Reference Guide


$500 Grant – Short Term Emergency for employees displaced from their primary residence for a minimum of 48-hours, under mandatory evacuation:
  • For urgent and immediate needs such as food, clothing, temporary shelter.
  • Completed forms should be submitted to Deborah Silverman at Deborah.Silverman@kp.org.
  • Processing after completed form is submitted and approved is approximately 48 hours.
  • This is reportable income.

(Per employee, includes on-call and temporary status)

https://www.kpscalfyi.org/wp-content/uploads/2019/10/KP_ShortTerm_AssistanceForm.pdf


$5,000 Grant (Loss of Homes) – Short Term Emergency for employees who have a total loss of their owned or rented primary residence
  • For urgent and immediate needs for home loss.
  • Completed forms should be submitted to Deborah Silverman at Deborah.Silverman@kp.org.
  • Processing after completed form is submitted and approved is approximately 48 hours.
  • This is reportable income.

(Per household)

https://www.kpscalfyi.org/wp-content/uploads/2019/10/KP_5K_Grant.pdf


$10,000 Loan – for employees and physicians who are awaiting other forms of emergency financial aid such as federal programs and insurance claims as a result of full or significant loss of their primary residence.

  • In the form of an interest-free loan requiring completion of an Emergency Loan Application and Promissory Note which stipulates payback via payroll deduction over 18 months beginning three (3) months after approval.
  • Contact Local Human Resources Department.
  • Processing after completed form is submitted and approved is approximately 48 hours.
(Per employee)

https://www.kpscalfyi.org/wp-content/uploads/2019/10/KP_EmergencyLoanApplication.pdf


ETO/PTO/Vacation/FPD Cash Out Eligibility
Employees may be eligible to cash out available ETO / PTO, Vacation, or FPD to help meet a severe financial hardship due to certain unforeseeable emergency events. 
 
Call HRSC at 1-877-457-4772.  See HR Policy CA 4.03 for more details.


Accommodations for employees and physicians whose owned or rented primary residence was destroyed or declared uninhabitable, or were under a mandatory evacuation, or had a recommendation of evacuation

  • Can be reimbursed up to $250 /day for the cost of a hotel room, AirBnB, and BnB, up to a maximum of 7 nights.
  • Processing after completed form is submitted and approved is approximately 48 hours.
  • This is reportable income.

(Per household)

https://www.kpscalfyi.org/wp-content/uploads/2019/10/KP_Accomodations.pdf


Vanguard Withdrawal

Employees may also be eligible for a Financial Hardship withdrawal from their Vanguard or Fidelity 401k plan. 

  • All KFH/HP/SCPMG employees and all union-represented employees contact: Vanguard at (800) 523-1188

NOTE: The above links to the assistance information and forms are posted on KPSCALFYI.org, a website that is accessible from any internet-connected phone, tablet, or computer. Please bookmark this location and check back for updates.

Employee Assistance and Physician Wellness Programs
Some of us may be either personally impacted or know of someone who is affected by the wildfires. If you need additional support, please use the services of KP’s Employee Assistance Program. EAP counselors are licensed, trained clinicians who can assist with a wide range of work and personal issues. Click here for a list of EAP counselors by location. Physicians can visit the SCPMG Physician Wellness website for resources or contact Physician Work Life Solutions at 800-505-1879.

Reminder: Safeguard Your Health
It’s important to take precautions to stay healthy if you or your family are in an area being impacted by the current fire — especially those with respiratory conditions like asthma and chronic obstructive pulmonary disease. We recommend that you:

  • Stay indoors and keep your windows closed (unless instructed otherwise).
  • Use “controller” steroid inhalers (like QVAR) as prescribed.
  • Use “quick relief” inhalers to help with shortness of breath.
  • If you have oxygen, use it if you have difficulty breathing.
  • Turn on your air conditioner to see if it helps, especially if it’s central air. If you have a window A/C unit, make sure the filter is clean.
  • Use fans in each room to help move the air in your house.

Click here for more tips provided by the American Red Cross on heat safety measures, responding during a heat wave, and heat-related illnesses.

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